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<h1>Using the PDF Options dialog box </h1>
<p class="whs1">The PDF Options dialog box lets you determine 
 how reports and documents are exported to PDF format. For example, if 
 most of your reports are exported in landscape orientation, you can set 
 your export default to landscape so you don't have to select this each 
 time you export.</p>
<ol type="1" class="whs2">
	
<li class=p><p>You can export a report directly from a folder, or you 
 can export it while viewing it:</p></li>
	<ul type="square" class="whs3">
		
<li class=p><p><span style="font-weight: bold;"><B>To export a report 
 directly from a folder</B></span>: Right-click the report and highlight <span 
 style="font-weight: bold;"><B>Run as</B></span>.</p></li>
		<ul type="square" class="whs3">
			
<li class=p><p>If DHTML is disabled, click the <span style="font-weight: bold;"><B>Export</B></span> 
 icon <img src="images/export2.gif" x-maintain-ratio="TRUE" width="19px" height="18px" border="0" class="img_whs4"> or <span style="font-weight: bold;"><B>PDF</B></span> icon <img src="images/pdf2.gif" x-maintain-ratio="TRUE" width="16px" height="16px" border="0" class="img_whs5"> 
 in the <span style="font-weight: bold;"><B>Actions</B></span> column.</p></li>
		</ul>
		
<li class=p><p><span style="font-weight: bold;"><B>To export a report 
 while viewing it</B></span>: Click the name of a report to display it. From 
 the <span style="font-weight: bold;"><B>Home</B></span> menu, select <span style="font-weight: bold;"><B>Export</B></span>.</p></li>
	</ul>
</ol>
<ol start="2" type="1" class="whs2">
	
<li class=p><p>From the <span style="font-weight: bold;"><B>Home</B></span> 
 menu, select <span style="font-weight: bold;"><B>Export</B></span>, and then 
 select <span style="font-weight: bold;"><B>PDF</B></span>. The PDF Options window 
 opens. </p></li>
	
<li class=p><p>If you are exporting directly from a folder, if the 
 report contains prompts answer them and click <span style="font-weight: bold;"><B>Export.</B></span></p></li>
	
<li class=p><p>From the <span style="font-weight: bold;"><B>Export</B></span> 
 drop-down list, select either <span style="font-weight: bold;"><B>Whole report</B></span> 
 or <span style="font-weight: bold;"><B>Portion displayed only</B></span> to choose 
 to export either the entire report or only the portion of your report 
 displayed in your browser.</p></li>
	
<li class=p><p>Determine whether to display headers and footers saved 
 as part of the report settings or use a customized header and footer on 
 all your exported reports. </p></li>
</ol>
<p class="whs6">Also, to access the Header/Footer Editor, 
 select <span style="font-weight: bold;"><B>Edit Custom Settings</B></span>. You 
 can specify what text to print in the left, center, and right portions 
 of the page's header and footer. You can simply type this text or insert 
 fields specific to the report by choosing from the <span style="font-weight: bold;"><B>Insert 
 Auto-text</B></span> drop-down list at the top of the page. For more information 
 on auto-text, see 
<a href="Auto_text_codes_datasets.htm">Auto-text codes 
 for datasets</a>.</p>
<ol start="6" type="1" class="whs2">
	
<li class=p><p class="whs7">Click <span style="font-weight: bold;"><B>Edit 
 Custom Settings</B></span> to access the Report Header and specify the text 
 to print in the report header. Type the text in the field or choose auto 
 text from the drop-down list in the upper left.</p></li>
	
<li class=p><p class="whs7">Adjust the amount of the report's 
 content (and thus, the size of the font) that prints on a page from the 
 following scaling options:</p></li>
</ol>
<ul type="disc" class="whs8">
	<ul><ul type="square" class="whs3">
			
<li class=p><p><span style="font-weight: bold;"><B>Adjust font 
 to __% of original size</B></span><span>:</span> Manually set the percent 
 to adjust the font on a page. </p></li>
			
<li class=p><p><span style="font-weight: bold;"><B>Fit to __ page(s) 
 wide by __ tall</B></span> (only visible if PDF printing is disabled):&nbsp;Specify 
 the page measurements to which the contents will be fit. &nbsp;</p></li>
			
<li class=p><p><span style="font-weight: bold;"><B>Fit to page 
 </B></span>(only visible if PDF printing is disabled): Specify whether the 
 page is adjusted for <span style="font-weight: bold;"><B>All columns</B></span>,<span 
 style="font-weight: bold;"><B> All Rows</B></span>, or both. </p></li>
		</ul>
	</ul>
</ul>
<ol start="8" type="disc" class="whs9">
	
<li style="list-style: decimal;" type=1 class=p><p>Choose whether to 
 print reports in either <span style="font-weight: bold;"><B>Portrait</B></span> 
 or <span style="font-weight: bold;"><B>Landscape</B></span> format. </p></li>
</ol>
<p class="whs6">You can also create a multi-layout document, 
 which means that each document is placed into its own layout within the 
 same document. This creates a ”book” of documents. Each layout functions 
 as a separate document, with its own grouping, page setup, and so on, 
 but the layouts are generated into a single PDF document. The wider layout 
 can be set to display in landscape, while the narrower layout can be set 
 to display in portrait.</p>
<p class="whs6">To create a multi-layout document, you simply 
 add a layout to a document. For more information on Multi-layout document, 
 see the <span style="font-style: italic;"><I>MicroStrategy Report Services</I></span> 
 <span style="font-style: italic;"><I>Document Creation Guide.</I></span></p>
<ol start="9" type="1" class="whs2">
	
<li class=p><p class="whs7"><span style="margin-left: 40px;">Determine 
 whether a cover page is printed and select one of the following to determine 
 which details are printed on a cover page:</span></p></li>
</ol>
<ul type="square" class="whs3">
	
<li class=p><p class="whs6"><span style="font-weight: bold;"><B>With 
 Filter Details</B></span>: Print the filter details of a report on a separate 
 page. </p></li>
	
<li class=p><p class="whs6"><span style="font-weight: bold;"><B>With 
 Report Details</B></span>: Print the report details of a report on a separate 
 page. </p></li>
</ul>
<ol start="10" type="1" class="whs2">
	
<li class=p><p class="whs7">Determine whether the cover 
 page is placed before or after the report.</p></li>
	
<li class=p><p class="whs7">Click <span style="font-weight: bold;"><B>Show 
 advanced options</B></span> to access the following options:</p></li>
</ol>
<ol type="disc" class="whs9">
	<ul type="square" class="whs3">
		
<li class=p><p><span style="font-weight: bold;"><B>Paper size</B></span><span>: 
 Select</span> the paper size on which to print a report. </p></li>
		
<li class=p><p><span style="font-weight: bold;"><B>Margins (</B></span><span 
 style="font-weight: bold; font-style: italic;"><I><B>Inches)</B></I></span>: Set the 
 top, left, right and bottom margins. For reports to print correctly, these 
 margin settings, the margin settings in the browser's File menu, and the 
 Page Setup option must match. This is only applicable if PDF printing 
 is disabled. The default values for all of them is 0.75 inches. </p></li>
		
<li class=p><p><span style="font-weight: bold;"><B>Maximum header/footer 
 size (</B></span><span style="font-weight: bold; font-style: italic;"><I><B>Inches</B></I></span><span 
 style="font-weight: bold;"><B>)</B></span><span>: S</span>et the size at which 
 the report header and footer can be overwritten. If the header or footer 
 is larger than its maximum size and the report must use the space to display 
 its content, the header or footer is cut off by the report content. If 
 the report does not use the space, the entire header or footer is displayed, 
 regardless of size. </p></li>
		
<li class=p><p><span style="font-weight: bold;"><B>Embed fonts</B></span>: 
 Determine if you want to use the original fonts chosen in the Document 
 Editor to display and print the PDF, even on machines that do not have 
 those fonts installed. Selecting this check box ensures the portability 
 of the PDF. <br>
&nbsp;</p></li>
	</ul>
</ol>
<ol start="12" type="1" class="whs2">
	
<li class=p><p>Select the<span style="font-weight: bold;"><B> Do not prompt 
 me again</B></span> check box if you do not want &nbsp;to 
 be prompted with the Export Option dialog box the next time that you want 
 to export. If you select options that you will use each time you export 
 the report, then you can clear the check box to save the settings and 
 not be prompted to answer them again. </p></li>
	
<li class=p><p>Click <span style="font-weight: bold;"><B>Export</B></span>.</p></li>
</ol>
<p>&nbsp;</p>
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